Your Word template
In order to get the best output, your template should follow certain best practice guidelines. There are no specific requirements, but much is being done in the Word template already to optimise screen viewing.
Your Word document
In order to make documents accessible, a range of things need to be considered. SkabelonDesign’s solution opens as a task pane in Word and guides the user through the document, focusing on accessibility. Among other things, the following must be considered in order to give the visually impaired access to documents:
- Do the images contain alt-text?
- Do you have headers in tables?
- How should tables be read aloud?
- How should images be handled?
- What about any empty cells in tables?
- How should graphs be read aloud?
- Does the document have a title?
With SkabelonDesign’s tool, the user can easily edit and add metadata, which makes the document accessible to a screen reader.
Your finished PDF file
After the user has optimised the Word document, save it as a PDF file as normal. The functionality from the Word document is maintained, and the solution ensures that, technology-wise, the content can be read by a screen reader. Among other things, certain types of information are moved to the right places, and the PDF file is flagged as PDF/UA.